Documents Required for RRB NTPC: The Railway Recruitment Board (RRB) has officially announced the NTPC application process starting from 21st October 2025. Before you begin filling out your application, it’s important to gather and prepare all the necessary documents in advance. Missing or uploading incorrect documents can lead to rejection of your form, so staying prepared will give you an edge.
In this guide, we will walk you through the documents required for RRB NTPC application, category-wise instructions, size and format guidelines, and a final checklist to ensure you don’t miss anything.
Why Preparing Documents in Advance Matters?
The RRB NTPC Apply Online process will start from 21st October, 2025. Preparing documents in advance serves a useful purpose as it prevents last-minute hassles. Given below are some more reasons:
- Saves time during application submission.
- Prevents last-minute errors such as wrong format, incorrect size, or blurry scans.
- Increases chances of acceptance, as applications with improper documents are often rejected.
- Smoothens the process of applying on time without panic before the deadline.
List of Required Documents for RRB NTPC Application
Before applying, candidates must ensure they have both mandatory documents and category/caste-related certificates ready. The table below shows the details of the required documents:
| Document | Purpose | Format/Size Guidelines |
| Passport-size Photograph | For identity verification | JPG/JPEG, 20–50 KB |
| Signature | Candidate’s own running signature | JPG/JPEG, 10–40 KB |
| Educational Certificates (10th/12th/Graduation as applicable) | Proof of eligibility | PDF or clear scanned copy |
| Photo ID Proof (Aadhaar, Voter ID, Passport, Driving License, PAN Card) | Identity verification | PDF/JPG |
| Domicile Certificate (if applicable) | State quota verification |
Additional Documents (Category/Reservation Candidates)
There are also other documents required for RRB NTPC exam as per the category of an applicant. Check out the details given below:
| Category | Document Required | Format |
| SC/ST | Caste Certificate in prescribed RRB format | PDF/JPG |
| OBC (NCL) | OBC Non-Creamy Layer Certificate (issued within one year) | PDF/JPG |
| EWS | Income & Asset Certificate as per Govt. rules | PDF/JPG |
| PwBD | Disability Certificate issued by competent authority | PDF/JPG |
| Ex-Servicemen | Discharge Certificate / Service Certificate | PDF/JPG |
| Minority Community | Self-declaration affidavit | |
| Economically Backward Class (EBC) | Income Certificate issued by competent authority |
Document Specifications (as per RRB guidelines)
We have given below the document specifications as per the RRB guidelines below. Candidates must check the details before uploading each document:
- Photograph:
- Recent color passport photo.
- White/light background.
- No sunglasses or caps.
- Clear face visibility.
- Signature:
- Must be in running handwriting (not in BLOCK letters).
- Black/blue ink on white paper.
- Certificates:
- Should be self-attested scanned copies.
- Must be legible and valid.
Step-by-Step Preparation of Documents
The step-by-step preparation of documents is given below for the exam aspirants:
- Collect Original Certificates – Keep your marksheets, ID proofs, and caste certificates handy.
- Scan and Save – Use a scanner or a mobile scanning app to save in PDF/JPG formats.
- Resize According to RRB Norms – Ensure photo/signature are within the specified KB size limits.
- Rename Files Properly – Example: “Photo_Name.jpg”, “Signature_Name.jpg” for easy upload.
- Keep Digital & Physical Copies – Always have 2–3 backups in pen drive, email, or cloud storage.
Common Mistakes to Avoid While Uploading Documents
Candidates make various mistakes while uploading the documents. The major ones include:
- Uploading blurry or cropped photographs.
- Signing in capital letters instead of running handwriting.
- Using old caste or income certificates that are not valid for the current year.
- Incorrect file size or format (leading to rejection by the portal).
- Forgetting to self-attest scanned certificates when required.
Final Checklist Before 21st October
The final checklist of documents required for RRB NTPC application are listed below:
- Recent Passport-size Photograph (scanned, correct size)
- Running Signature (scanned, correct size)
- 10th/12th/Graduation Certificates (as applicable)
- Valid Photo ID Proof (Aadhaar, Voter ID, Passport, etc.)
- Caste/Community Certificate (SC/ST/OBC/EWS if applicable)
- PwBD/Ex-Servicemen Certificates (if applicable)
- Self-declaration forms (if applicable)
- Backup copies saved on multiple devices
Key Points Summary
To sum up the entire article, we have provided certain key points summary. Check out the details given below:
- The documents required for RRB NTPC include photo, signature, educational certificates, and valid ID proof for all candidates.
- Reserved category candidates (SC/ST/OBC/EWS/PwBD/Ex-Servicemen) must upload their respective certificates in RRB-prescribed formats.
- Strict size and format rules apply: photo (20–50 KB), signature (10–40 KB), certificates (PDF/JPG).
- Candidates must avoid common mistakes like uploading blurred images, unsigned forms, or outdated certificates.
- Keeping documents ready before 21st October ensures a smooth and stress-free application process.
The RRB NTPC application process is a golden opportunity for railway aspirants, but even a small error in document submission can cost you dearly. By keeping all the documents required for RRB NTPC application ready in the correct format, you increase your chances of smooth application approval.
FAQs
The documents required for RRB NTPC include photo, signature, educational certificates, and valid ID proof for all candidates.
The common mistakes include:
Uploading blurry or cropped photographs.
Signing in capital letters instead of running handwriting.
Using old caste or income certificates that are not valid for the current year
The application process will start from 21st October 2025.
Preparing for the documents early matters as it:
Saves time during application submission.
Prevents last-minute errors such as wrong format, incorrect size, or blurry scans.
Increases chances of acceptance, as applications with improper documents are often rejected.
The photo size should be around 20–50 KB while uploading.
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Hello! This is Arijit Dutta. I am a skilled Content Writer at Oliveboard with nearly 3+ years of experience in crafting engaging, informative, and exam-focused content for the Railways Domain. With a strong command of language and a keen understanding of learner needs, I contribute significantly to Oliveboard’s mission of delivering high-quality educational resources. Passionate about clear communication and continuous learning, I consistently create content that helps government job aspirants achieve their goals. Outside of work, I enjoy playing cricket and listening to music, which helps me stay balanced and creative in my professional journey.